Public Basic Knowledge Of Gansu University Student Village Official Examination In 2017: Characteristics Of Official Documents

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The concept and document writing need to understand the characteristics of official documents.

Official documents are formed in the official business activities, and are important tools for the organs and organizations at all levels to exercise their statutory functions and powers and implement effective management.

The characteristics of official documents are mainly the statutory nature of the author, the authority of the law, the effectiveness of the statutory execution, the standardization of the form, and the stipulation of the procedure.

Author's legality

The legality of a document author means that a document is not made by any individual. It is made and published by a statutory author.

The so-called legal author refers to the leader of the organ, organization or representative organ that has been established in accordance with laws and relevant articles of association, regulations, decisions, and can exercise statutory functions and functions in his own name and undertake certain tasks and obligations.

The authority of official documents refers to the official documents exercised by the various organs within their statutory functions and powers, and the subordinate organs are not allowed to refuse to enforce them within their jurisdiction.

Official documents can speak on behalf of the organs and represent the statutory authority of the issuing organs.

Therefore, official documents have become a reliable basis for the work of organs and organizations at all levels.

For example, the State Council is the highest administrative organ in the country. The documents formulated and issued by the State Council represent the functions and powers of the Central People's government, and have the authority of administrative leadership and administrative command.

The specific utility of official documents refers to the actual utility of official documents, which is entrusted by the statutory status of official organs.

From every specific document, it has its own specific practical effect, representing the statutory effect and role entrusted by its issuing organ.

In addition, the specific utility of a document has a certain timeliness, and no document is permanent.

Normalization of form

The normalization of official documents refers to the standard form of official documents. In order to maintain the authority, accuracy and validity of official documents, it facilitates the writing and processing of official documents. The relevant organs of the state have unified regulations on the style, structure and format of official documents in the form of laws and regulations.

Procedural nature of processing

The procedural nature of official documents refers to the issuance and processing of official documents.

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Official document is a specific writing material produced by a specific organ for handling specific duties. It is a special style, and its writing process has some special regularity.

No matter whether the concept, layout or structure of official document is written or the logic and content of a written document, some basic rules need to be followed.

Therefore, in order to write a good official document, we must pay attention to some "rules", that is, the way to write official documents, in addition to plain language, unified views and materials, clear levels and reasonable structure.

First, document writing should be legal, accurate and realistic.

Standardization requires that document format, language expression and symbol usage should conform to the relevant regulations, conform to the rules of grammar and logic, and do not allow novelty.

Legality means that the contents and forms of official documents and the process of forming official documents must conform to the laws, decrees, principles and policies of the state, conform to the instructions and provisions of the higher authorities, and keep consistent with other effective documents of the organ.

For example, in practical work, some units use the abbreviation of the agency as a substitute for official organs, resulting in too long a number.

In some units, the year in which the number of units is issued is enclosed in parentheses, instead of using the standard six angle brackets.

For font size and font, some use little 3; others use small marked song characters, others use regular script, and others use black body.

Some official documents violate the serial number of the serial numbers and appear to be void (that is, 001). There is an irregular format such as "x 2007 [001]".

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